Reception and validation · 100% customizable

Supplier portal automated

Receive, validate, and manage your supplier invoices from a 100% customizable online portal with your brand. Automatic validation, approval and rejection workflow, ERP integration, and real-time notifications.

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Invoice reception workflow

From upload to approval, the entire process is transparent for you and your supplier.

SupplierStep 1

Supplier uploads invoice

Logs into the portal with their username and password, uploads the XML and PDF, and optionally attaches credit notes, purchase order, or delivery receipt number.

SystemStep 2

Automatic validation

The system validates the structure, amounts, taxes, RFC, SAT status, and optionally verifies data against your ERP in real time.

AdministratorStep 3

Administrator review

The administrator reviews the validated invoice and decides: approve, reject with a reason, or add observations.

SystemStep 4

Supplier notification

The supplier receives the result by email. If rejected, the voucher is released so they can correct and resubmit.

Supplier view

What your supplier sees

Each supplier logs in with their username and password to a clear, professional portal with your brand.

XML and PDF upload

The supplier uploads their XML and PDF from the portal. The system automatically validates the structure, amounts, taxes, and commercial terms in real time.

Invoice history

Each supplier can view their complete history of submitted invoices: approved, rejected, under review, and pending payment.

Payment history

View the history of payments made, scheduled payment dates, and the status of each invoice in the accounts payable process.

Payment dates

The supplier can view estimated payment dates based on the defined commercial terms, providing certainty and transparency.

Rejections and observations

If an invoice is rejected, the supplier sees the detailed reason and the voucher is released so they can cancel and re-upload a corrected invoice.

Credit notes

The supplier can upload one or multiple credit notes within the same upload flow, linking them to the corresponding invoice.

Validation engine

Automatic validation of every invoice

When your supplier uploads an XML, the system runs over 10 automatic validations in real time. If something doesn't pass, the supplier is notified instantly without any intervention from your team.

Automatic validations

XML structure compliant with SAT standards
CFDI status validation with the SAT (active/cancelled)
Issuer RFC matches the registered supplier
Receiver RFC matches your company
Correct amounts, taxes, and totals
Configurable error margins (cents)
Commercial terms and payment conditions
Purchase order, order number, or delivery receipt number
Real-time verification against your ERP
Duplicate invoice detection

Configurable error margins in cents for amount validation

Administration panel

You're in control

Approve, reject, add observations, and manage the entire reception workflow from a single panel.

Approve invoices

Accept validated invoices and credit notes. The supplier receives automatic notification of the acceptance.

Reject invoices

Reject with a detailed reason. The voucher is automatically released so the supplier can cancel and resubmit a corrected invoice.

Add observations

Include observations without approving or rejecting. Ideal for requesting additional documentation or clarifications from the supplier.

Automatic notifications

Every action (approval, rejection, observation) generates an automatic email notification to the supplier.

Reports and dashboards

View reception metrics: invoices by period, accumulated amounts, approval times, and overall status.

Supplier management

Add, remove, and edit suppliers. Assign usernames and passwords. Control 100% who has access to the portal.

Integrations

Integrates with your ERP

The portal connects in real time to your ERP to validate purchase orders, orders, and delivery receipts automatically.

Oracle

ERP Cloud, E-Business Suite, NetSuite

SAP

S/4HANA, Business One, Business ByDesign

Odoo

Purchasing and accounting modules

Custom

Any system with an accessible API or database

Don't have an ERP? We can help

We can build the entire invoice reception workflow tailored to your company. From portal implementation to integration with your current system or developing a complete custom solution. We'll help you every step of the way.

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Frequently asked questions

Supplier portal FAQs

Is the portal 100% customized with my brand?
Yes, the supplier portal is fully customized with your logo, corporate colors, custom domain, and legends. Your suppliers interact exclusively with your brand.
What validations are performed on the XML?
The system validates the XML structure according to SAT standards, checks the CFDI status with the SAT (active/cancelled), verifies that the issuer and receiver RFC match, validates amounts, taxes, totals, commercial terms, and optionally verifies data against your ERP (purchase order, customs declaration, delivery receipt). You can also configure error margins in cents.
Can it integrate with my ERP?
Yes, we have completed integrations with Oracle (Cloud, E-Business Suite, NetSuite), SAP (S/4HANA, Business One), Odoo, and multiple custom systems. The portal can connect in real time to your ERP to validate purchase orders, orders, and delivery receipts. If you need an integration, we can help you through the entire process.
What happens when I reject an invoice?
When rejecting an invoice, the administrator enters the reason for rejection. The supplier receives an automatic email notification with the rejection details, and the voucher is released in the portal so the supplier can cancel the CFDI and upload a new corrected invoice.
Can the supplier upload credit notes?
Yes, within the same invoice upload flow, the supplier can attach one or multiple related credit notes. The administrator can approve or reject each document independently.
How many suppliers can I have?
There is no supplier limit. You can add as many suppliers as you need, assign individual usernames and passwords, and manage their access from the control panel.

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